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Interim Director of Business and Administrative Services - COA - **INTERNAL POSTING**
Peralta Community College District in Alameda, California
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Date Posted 04/10/2019
Admin-Business And Financial Management
Salary Salary Range: $122,813 - $145,142/y -  
Employment Type Full-Time, 12 Months
Application Deadline Open until filled

Peralta/College Information

College of Alameda

College of Alameda’s mission is to meet the educational needs of its multicultural and diverse community by providing excellent comprehensive and flexible programs including basic skills, transfer, and occupational, which will enable each student to achieve his/her own unique goals.

The College is California’s only island-based community college and it offers both park-like tranquility and easy access to urban resources. Having served almost half a million day, evening and weekend students since its 1970 founding, College of Alameda enjoys a well-deserved reputation for excellence in its academic, vocational, and student support programs. The College of Alameda is proud of its strong ties to the City of Alameda and is recognized for its strong partnerships with the local business community.

Special Instructions to Applicants


1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.

· Copies of supporting credentials, if applicable.

· Copies of transcripts from fully accredited college or university institutions.

(Copies of diplomas will not substitute for  transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date.Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note:  A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Video conference interviews may be conducted for first-level interviews if the candidate lives in excess of 250 miles from the Peralta Community College District office.

Appointment to the position is conditional upon the approval of the Chancellor.


Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:


Tuberculosis Examination:  Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.  The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement:  According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy:  A Social Security Card will be required following selection and prior to completion of the hiring process.  The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.


Medical Examination:  Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.  Expenses incurred will be borne by the employee.


We are a collaborative community of colleges.

· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the   region’s human, economic, environmental, and social development.

· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.

· Together with our partners, we provide our diverse students and communities with equitable access to the educational   resources, experiences, and life-long opportunities to meet and exceed their goals.

The Peralta Community College District is an Equal Opportunity Employer.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Job Title

Interim Director of Business and Administrative Services - COA - **INTERNAL POSTING**

Time Base

Full-Time, 12 Months/year


Salary Range: $122,813 - $145,142/yr. The maximum initial placement is normally Step 3 depending on experience.

Benefits Information


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%.  Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*
• Life insurance of 150% of your income up to $100,000.
• Long-term disability coverage.
• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 18.062% of your salary to the California Public Employees Retirement System (CalPERS).  Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf. .  After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under IRS code 132)
• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation 
• Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District.  Other plans require employee contribution.  Subject to change.

Position Type



Business Office (231)

Job Description Summary

Under the general direction of the College President and in support of a student-centered environment, the Director of Business and Administrative Services shall be responsible for planning, organization, implementation, and evaluation of all areas assigned to the Administrative Services unit including: budget development, fiscal operations, fiscal accountability, campus security, student cashiering, business office, food services, grounds, and other duties as assigned.

Duties & Responsibilities

• In consultation with the President and other administrators, prepares the annual budget for the College and establishes control programs and systems to assure compliance with allocations. Prepares revisions to the budget as required.

• Develops and provides periodic budget reports and financial projections to management staff.

• Formulates campus business policies ensuring compliance with applicable statutes, regulations, internal accounting, purchasing, payroll and fiscal reporting policies and procedures.

• Advises campus community of changes to finance office rules.

• Oversees the work of the department and directs fiscal and general business activities, including custodial services, time sheets, requisitions, duplicating services, telephone and switchboard operations, cash collection and disbursement of funds.

• Consistent with District policies, procedures and union agreements, establishes and supervises college activities related to records maintenance, selection, evaluation, discipline and grievance processing for classified personnel.

• Works with budgetary units, college budget advisory committee, campus leaders and appropriate planning committees in the development of the college budget within district policies, regulations, formulas and consistent with college planning.

• Recommends and monitors achievement of the appropriate reserve levels within the budget to address long-term needs and year-to-year carryover.

• Coordinates with district officials in the oversight of the college/district food services program contract and works directly with the vendor partner to assure the success of the program for the college.

• Provides leadership in the effort to ensure diversity and cultural inclusiveness in the administrative services functions of the college.

• Serves as primary fiscal resource to college planning committees for individual building projects.

• Serves on College Council, College Budget Committee and possibly Peralta Budget Committee.

• Provides institutional support for health and safety programs and committees and acts as chair of College health and safety committees.

• Serves as primary fiscal resource person for College management of grant agreements and other external financial and service relationships.

• Acts as liaison between the College and District Administrative and Financial Services Offices and advises in the development of District policy, administrative procedures and appropriate regulations.

• Maintains campus equipment inventory control records in coordination with District records and procedures.

• Serves on the President’s Executive Council and college governance committees; participates in the development of policies and goals.

• Performs others duties as assigned by the College President.

Minimum Qualifications

1. A Bachelor’s Degree from an accredited college or university in business, accounting or a related field and three (3) years of experience in business administration, including accounting, purchasing, budget planning and management.

2. Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (i.e., word processing, spreadsheet and database management software) including the Internet.

3. Knowledge of public finance and business administration.

4. Evidence of the ability to work effectively as a team member with top-level management.

5. Evidence of successful working relationship with employees, managers, administrators and members of the community.

6. Experience in, knowledge of, or the ability to understand the following:

o The relationship and interaction of a community college and various community special interest groups.
o The technicalities of budgeting and the relationship of finance to the District operation in a multi-campus district.
o The Education Code and other State, Federal and local regulations as they apply to the management of a college and its special programs.
o California Community College System, including the system’s financial accounting requirements.

7. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications

• A Master’s Degree from an accredited college or university in business, accounting or a related field.

Environmental Demands

Occasional work performed alone. Constant work around and with other people.

Other Requirements


The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Typical physical abilities for this position are:

• Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping

• Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard.

• Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others.

Application Deadline Date

April 17, 2019

Open Date

*Please mention Faculty Jobs to employers when applying for this job*
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