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Buyer I (Temporary)
Los Rios Community College District in Sacramento, California
 
 
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Date Posted 06/15/2019
Category
Admin-Other Administrative Positions
Salary $13.64 per hour -  
Employment Type
Application Deadline Open until filled
 
 
 
 
 

Job Posting Title

Buyer I (Temporary)

Location

Los Rios Community College District (District Office)

Posting Number

C00005P

The Institution

About
The Los Rios Community College District (LRCCD) is the second largest, two-year public college district in California, serving approximately 75,000 students in the greater Sacramento region. The district’s 2,400 square mile service area includes Sacramento and El Dorado counties and parts of Yolo, Placer, and Solano counties and is comprised of four uniquely diverse colleges – American River, Cosumnes River, Folsom Lake and Sacramento City colleges. In addition to each college’s main campus, the district offers educational centers in Placerville, Davis, West Sacramento, Elk Grove, Natomas and Rancho Cordova.

The Los Rios district office is centrally located in the heart of the Sacramento valley. The growing Capital Region has strong communities and emergent arts and dining scenes, and is nearby some of the most celebrated tourist destinations in the country – Lake Tahoe, Napa Valley, and San Francisco. The Sacramento area is a great place to live and work!

Strengths
The district has approximately 4,000 employees throughout our four colleges and district office in dozens of different departments that provide welcoming, inclusive, and equitable environments for Los Rios students, employees and community partners. Each and every district and college department strives for the highest quality in all programs, services, and activities, and is focused on improving educational outcomes for the students we serve.

Our Vision
Our colleges offer equity-minded, academically rigorous, student success centered education. Our objective is to help our students successfully achieve their academic goals, whether they want to transfer to a four-year college or university, earn an associate degree, or obtain one of more than 100 certificates in high demand career fields.

The Los Rios Community College District’s Human Resources Department is committed to diversity, equity, and to ensuring an inclusive, thriving environment for all of its employees, students, and surrounding communities. To that end, the Human Resources Department is intentional in recruiting, hiring, and retaining diverse employees, to reflect the diversity of our colleges’ student populations.

Position Summary

Buyer I: The entry and first working level class of this series. Incumbents, under general supervision, perform a variety of duties involving the clerical aspects of purchasing operations.

Buyer II: The journey-level of this series. Incumbents, under direction, perform a variety of purchasing duties including the procurement functions.

Buyer III: The technician or lead level class of this series. Incumbents, under direction, perform the more complex procurement/purchasing functions including evaluation and review of quotes and bids with limited supervision.

For a detailed job description for this Los Rios Classified Employee’s Association (White Collar) position Job Descriptions click here

NOTE: Temporary classified positions are limited to 135 work days per fiscal year, per board regulation.

Assignment Responsibilities

Buyer I and II: Verifies detail encumbrance output and distributes encumbered purchase orders to appropriate parties. Prepares bids and quotes from multiple vendors for comparison pricing and availability. Assists customers in selecting merchandise. Verifies bids with purchase orders. Receives, logs, and files a copy of requisitions. Maintains vendor code files; computes total cost of items purchased, and prepares and issues purchase orders to vendors. Verifies terminology and specifications of purchase requests. Completes invitation-to-bid forms and mails forms to supplier firms or distributes forms for public posting; extends unit prices; and sends follow-up forms on any discrepancies. Types or writes purchase orders and sends copy to supplier and originating department; and fields all complaints and when appropriate, refers them to supervisors. Performs related duties as required.

Buyer III: Analyzes and monitors maintenance agreements and contracts to ensure accurate equipment identification and invoicing terms. Analyzes bids and makes recommendations on awarding of contracts. Assists colleges and departments with merchandise returns. Assists customers in selecting merchandise. Assists in the preparation of bids and quotes. Computes sales tax and prepares purchase orders after approval by supervisor. Computes total cost of items purchased. Expedites and tracks shipments. Extends unit prices. Identifies and inputs vendor and District personnel to ensure positive and efficient interaction. Inputs tax-reporting information and identifies 1099 reportable vendors. Maintains bidders list for routine commodities and services. Maintains specified District contract files. Maintains vendor code files. Obtains and evaluates quotations and award orders based on quote evaluation. Obtains and evaluates quotations and recommends awarding of orders. Performs related work as required. Prepares bid specifications, notices and advertisements. Processes purchase requisitions by investigating sources of supply. Provides assistance to college and District office staff regarding budget checking of transactions in the Purchasing Financial System. Receives, logs, and files a copy of requisitions. Reviews and processes online requisitions using Purchasing Financial System. Reviews budget information to ensure appropriate expenditures in accordance with California Community Colleges Budget and Accounting manual guidelines. Reviews outstanding purchase order reports. Runs routine reports for analysis of aged purchase orders and determines necessary steps to complete the purchasing transaction. Sends follow-up forms on any discrepancies. Sends tax forms to new vendors. Oversees clerical preparation of purchase orders, bids, quotations, and specifications. Types or inputs data using computer for purchase orders and change orders. Types or writes invitation-to-bid forms and mails forms to supplier firms or distributes forms for public posting. Types or writes purchase order and sends copy to supplier and department originating request. Verifies bids with purchase orders. Verifies detail encumbrance output and distributes encumbered purchase orders to appropriate parties. Verifies terminology and specifications of purchase requests. Performs related duties as required.

Work Year

N/A

Work Schedule

To be determined.

NOTE: This is a Temporary classified position. Temporary classified positions are limited to 135 work days per fiscal year, per board regulation.

Total Hrs per Week/Day

To be determined.

Minimum Qualifications

EXPERIENCE/EDUCATION:
Buyer I: Two years of clerical experience in financial record keeping or purchasing.
(Promotional: One year of experience in the Los Rios District performing duties at the level of an Account Clerk I).

Buyer II: Three years of responsible clerical experience in Purchasing, equivalent to a Buyer II in the District.
(Promotional: One year of experience in Los Rios District performing duties at the level of a Buyer I, or equivalent).

Buyer III: An Associate of Arts degree from an accredited college or university with an emphasis in business administration or related field and five years of responsible experience in purchasing equivalent to a Buyer II. (One additional year of qualifying experience may be substituted for educational requirement).
(Promotional: Two years of experience in Los Rios District performing clerical duties at the level of a Buyer II, or equivalent).

(Promotional applies to regular, current Classified employees working with the Los Rios Community College District.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one years of education.)

Application Instructions

1. A completed Los Rios Community College District Classified Application (required).

2. *Unofficial transcripts of college/university work (required if using education to meet the Minimum Qualifications of this position).

3. Resume (recommended).

4. Two (2) letters of recommendation (recommended).

5. Letter of Interest (recommended).

Do not submit additional materials that are not requested.

NOTE: Applications submitted without all required documents, listed above, will be disqualified. Applicants indicating “see resume” on the online application will be disqualified.

Also, Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.

TRANSCRIPTS:
- Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. Foreign Degree Transcript Evaluations click here
- Within 60 days of the time of hire, employees are required to submit official transcripts, if required in the minimum qualification for the position.
- Graduate advising documents and grade reports will not be accepted as official transcripts.
- It is the responsibility of Los Rios Community College District employees to also provide official transcripts, if required in the minimum qualification for the position.

Salary

$13.64 per hour

Additional Salary Information

No additional salary information to note

Posting Date

12/08/2016

Open Continuously

Yes

Beginning and/or Ending Dates

N/A

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. Application services are available between 8:00 a.m. and 5:00 p.m., Monday through Friday, at the Los Rios Community College District Human Resources Office located at 1919 Spanos Court, Sacramento, CA 95825-3981. If you need assistance with any phase of the application process, please call (916) 568-3112 or come in during our business hours. Submission of applications are by midnight of the posting closing date.

Conditions

All Positions: Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process.

Quicklink

http://jobs.losrios.edu/postings/2082
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