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Program Assistant, Nurse Anesthesia Program

Job Description


Position Details


Position Information


Recruitment/Posting Title Program Assistant, Nurse Anesthesia Program
Job Category Staff & Executive - Administrative & Support
Department SN-Advanced Nursing Practice
Overview
The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state’s preeminent, comprehensive public institution of higher education.
Innovative academic offerings include bachelor’s, master’s, post-master’s, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.
Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow.
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Assistant for the School on Nursing. Under the direction of the Program Director, the Program Assistant will perform a wide variety of management and administrative responsibilities and coordinate administrative services to achieve efficient operation of the Nurse Anesthesia Program. The incumbent typically works with a high degree of independence and uses initiative to carry out regular assignments in accordance with established policies and procedures. This position reports to the Program Director of the Nurse Anesthesia Program.
Among the key duties of this position are the following:
  • Provides administrative support to the Program Director, Assistant Program Directors, and faculty of the Anesthesia Program. Must be flexible with hours, which will be based, in part, on faculty schedules.
  • Organizes, maintains, and files confidential correspondence, essential student and faculty records (physical and electronic), and other program information.
  • Supports and maintains specific electronic vendor services such as web-based platforms for clinical logging and curriculum content review.
  • Facilitates communication between the school, faculty, and students; documents attendance, and takes meeting minutes; drafts and sends mass emails; serves as program primary/initial point of contact.
  • Prepares comprehensive reports, presentations, and official correspondence. Responds to inquiries as directed and distributes informational materials in a timely manner according to University policy and practice.
  • Coordinates monthly calendar including orientations, seminars, program site meetings, recruiting and vendor events, student-related presentations, doctoral project coordination, workshops, etc.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 18S
Position Salary
Annual Minimum Salary 47546.000
Annual Mid Range Salary 56638.000
Annual Maximum Salary 66750.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
  • Bachelor’s Degree in a related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of academics, program design and execution, coordination, organization, facilitation, report analysis, and writing.

Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Advanced knowledge of office and administrative practices and principles, knowledge of standard office equipment/programs, and excellent written, verbal, and communication skills with a diverse population.
  • Must be detail-oriented.
  • The ability to exercise discretion and ensure a high level of confidentiality and the ability to establish and maintain effective and harmonious work relationships with faculty, staff, students, and the general public are essential.
  • Must have professional experience in an administrative and/or support services function and literacy in the Microsoft Office Suite. Banner, Marketplace, Cornerstone, Adobe, and other customized software experience is preferred.
  • Must have strong organizational skills and the ability to pay careful attention to details and work in a fast-paced, team environment.
  • Efficient in Microsoft Office and basic data analysis.

Preferred Qualifications
  • Applicants lacking the degree may substitute appropriate related experience on a year-for-year basis. A minimum of five (5) years of professional-level experience that includes coordination of work and management of people preferred.

Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details


Posting Number 23ST2029
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Immunization Requirements


Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.



Affirmative Action/Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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