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Grant Officer (1,2, or 3)
Salt Lake Community College in Salt Lake City, Utah
 
 
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Date Posted 05/22/2020
Category
Admin-Sponsored Programs, Grants, and Contracts
Salary Based on qualifications -  
Employment Type Full-time
Application Deadline Open until filled
 
 
 
 
 

Position Title

Grant Officer (1,2, or 3)

Open Internally or Externally

External

If faculty, tenure track status

Not Applicable

Reports to (title)

Assistant Director, Office of Sponsored Projects

Department

Office of Sponsored Projects

Requisition Number

19145

Position Type

Replacement

Job Category

Staff

FT/PT

Full-time

Starting Salary

Based on qualifications

Job Open Date

05/22/2020

Open Until Filled

Yes

Priority Review Date

06/22/2020

Job Summary

The Office of Sponsored Projects inspires superior grant administration practice by developing and maintaining a robust grant administration infrastructure, and providing exceptional service and leadership in the pursuit and management of scholarly grant-related activities at Salt Lake Community College. We are looking for a dynamic, motivated, highly organized individual to fill the open position of Grant Officer 1, 2, or 3 based on portfolio experience.
The Grant Officer for Sponsored Projects and Research Administration is a key member of the Office of Sponsored Projects team and plays a crucial role in creating a culture of excellence in grant administration. Serving as a key team member managing a portfolio of sponsored projects throughout the grant life cycle, the Grant Officer is an experienced professional in sponsored project administration. The Grant Officer is proficient in: funding identification, grant strategy, sponsored projects proposal development, budgeting, contracting and negotiation, subawards, compliance monitoring and reporting, sub recipient monitoring, uniform guidance interpretations, sponsored reporting and project management.
SLCC may fill more than one position with this posting.

Essential Responsibilities and Duties

GRANT PORTFOLIO MANAGEMENT

Pre-Award Responsibilities:
• Serve as the primary point of contact and day-to-day project manager on matters related to assigned sponsored projects grant portfolio within the purview of OSP
• Lead the proposal development process with minimal assistance, using and following all OSP materials and processes – (Grant Officer 1: independently lead the development of less complex proposals; Grant Officer 2: independently lead development of more complex proposals; Grant Officer 3: independently lead development of complex proposals)
• Prospect and identify research funding opportunities related to assigned grant portfolio
• Research information and data necessary for sponsored project proposal development
• Lead budget development and internal approval process
• Manage, facilitate and coordinate components of proposals and
other documents demonstrating technical expertise and grammatical accuracy
• Write sponsor memorandum independently and proficiently
• Write, review and edit project narrative
• Act as a sponsor liaison
• Lead grant submission process with OSP Director
• Understand and follow OSP standard operating procedures, processes, duties and tasks; assist in procedure development

Post-Award Responsibilities:
• Serve as the primary point of contact and day to day project manager on matters related to assigned grant portfolio
• Lead contract review components applicable to OSP and coordinate contract activities in a timely manner
• Write and negotiate sponsor memorandum independently and proficiently
• Administer, review, and close out sponsored projects, including large
awards – (Grant Officer 1: less complex awards; Grant Officer 2: more complex awards; Grant Officer 3: complex awards)
• Keep abreast of programmatic deadlines
• Coordinate with principle investigator on reporting deadlines, including review and submission
• Ensure reporting deadlines are met
• Maintain awareness of financial status and work with Business Office
• Administer compliance and regulation oversight for programmatic activities,
making sure projects are conducted legally and responsibly while completing program activities
• Coordinate all (programmatic and financial) modifications in a timely manner
• Adhere to process and procedures for record retention
• Act as a sponsor liaison
• Coordinate and participate independently in sponsor administrative site
visits and audits
• Understand and follow OSP standard operating procedures, processes, duties and tasks

Compliance Responsibilities:
• Demonstrate proficiency and knowledge of applicable grant regulations
• Advise as an expert on sponsored project regulations and compliance
• Provide advice on and interpretation of sponsor, SLCC and OSP policies
• Review proposals for compliance with SLCC, solicitation, agency, Office of
Management and Budget and any other applicable regulations before submission
• Monitor award compliance and follow up with principal investigators, project
managers, funding agencies, and college staff
• Take action to address and resolve compliance issues by researching the
issue and counseling with OSP leadership, then taking appropriate action with principle investigator and project staff

Project Management Responsibilities:
• Communicate expectations and roles with principle investigators, project staff and department leadership
• Maintain project files
• Develop all materials and documents according to regulations and OSP practice
• Contribute to the development and revision of templates and guidelines as assigned
• Keep relevant staff informed about deadlines, deliverables, responsibilities
and next-steps throughout the life-cycle of the grant
• Provide regular reports on work-in-progress to supervisor
• Solve problems related to the administration of awards in a timely manner
by communicating effectively, providing appropriate resources and other project related materials, and seeking guidance when necessary
• Mentor principle investigators, project staff and supervisors in assigned areas

Outreach and Engagement Responsibilities:
• Cultivate positive relationships with principle investigators in order to identify and prospect research funding opportunities on their behalf
• Improve the visibility of the Office of Sponsored Projects
• Contribute to the creation of a grant culture at Salt Lake Community College
• Develop positive relationships within the college grant community
• Actively engage to increase the amount of grant funding at Salt Lake Community College
• May serve on one or more special committees within the college or community, in order to increase awareness of OSP, develop and strengthen partnerships and open the door to new grant opportunities
• Keep abreast of the various types of sponsored projects and how they are
administered
• Engage in professional development and educational activities that improve knowledge and skills necessary to perform Grant Officer job responsibilities
• Keep abreast of OSP trainings and refer College administration, faculty and staff to these opportunities
• Contribute to the development and facilitation of sponsored project administration training as determined by OSP leadership
• Train and mentor principle investigators and project staff
• Participate in/contribute to the on-boarding and training of new OSP staff, as assigned
• Serve as an effective team player by showing loyalty to colleagues and support for department decisions
• Demonstrate integrity, service, mindfulness, and responsibility in all work areas

Reporting & Funding Opportunity Coordination:
• Act as a funding opportunity administrator
• Research and identify funding opportunities appropriate for assigned portfolio
• Coordinate, prepare and distribute resources and information on funding opportunities to interested parties within assigned portfolio
• Contribute to Office of Sponsored Projects listserv and other funding opportunity resources
• Contribute to preparation of college-wide reports

Grant Officer 1 will perform the above duties with a growing level of expertise in grants and research administration, and will effectively use electronic research administration systems, and grants and project management tools

Grant Officer 2 will perform the above duties with mid-level expertise in grants and research administration, and will effectively use electronic research administration systems, and grants and project management tools
Grant Officer 2 Additional Responsibilities and Duties:
• Serve as a data steward and liaison
• Serve as system editor for research administration system
• Coordinate and prepare reports for use by OSP, College administrators, Cabinet, Board of Trustees, and others, as assigned
• Oversee Office of Sponsored Projects listserv and other funding opportunity resources, as assigned
• Coordinate and prepare reports on potential funding opportunities, as assigned

Grant Officer 3 will perform the above duties as a subject matter expert in grants and research administration, effectively using electronic research administration systems, and grants and project management tools
Grant Officer 3 Additional Responsibilities and Duties:
• Serve as a data steward and liaison
• Serve as system editor for research administration system
• Coordinate and prepare reports for use by OSP, College administrators, Cabinet, Board of Trustees, and others, as assigned
• Oversee Office of Sponsored Projects listserv and other funding opportunity resources, as assigned
• Coordinate and prepare reports on potential funding opportunities, as assigned
• Act as a resource for Office of Sponsored Projects staff to review work, as assigned
• Serve as a subject matter expert in certain areas of sponsored project administration, as assigned
• Develop and facilitate workshops to provide technical assistance and training in sponsored project administration, as assigned

Preferred Qualifications

Strong preference given to candidates with the following qualifications:
1. Master’s degree in a related field
2. Project Management Certification (PMI, CAPM, IPMA), Research Administration Certification (CRA, CPRA, CFRA), and/or Grant Writing Certification.
3. Experience in higher education setting.
4. Successful grant administration experience with state and local funding agencies.
5. Extensive and successful pre and post award public grant administration experience with federal funding agencies in one or more of the following areas: public education (Department of Education), math, science, engineering (National Science Foundation, Department of Defense, NASA), health sciences (National Institutes of Health, Department of Health and Human Services), workforce and economic development (Department of Labor, SBA), humanities, arts and social sciences (National Endowment for the Humanities, National Endowment for the Arts, Department of Justice) and other federal funding agencies.

Minimum Qualifications

Bachelor’s degree in business, communication, finance, public administration, healthcare administration, non-profit management, sciences, humanities, social sciences or related field.

One year of direct, full-time, paid experience in one or a combination of the following areas: public grant administration (pre and post award), research administration, nonprofit management, fundraising, contract management, project management, proposal development/grant writing, government policy and regulations, budgeting/accounting, legislative/business analyst.

Project management experience.

Knowledge, Skills & Abilities

Sponsored Project and Research Administration Knowledge, Skills and
Abilities:
• Knowledge, skills and abilities specific to research administration at an
intermediate or advanced level
• Knowledge of the grant life cycle and the skills and ability to manage all of its aspects, including pre-award process,
submission process, post-award process, regulatory compliance, budgeting
and best practices
• Knowledgeable and proficient in grant regulations (Grant Officer 2 must exhibit mid-level knowledge and proficiency; Grant Officer 3 must exhibit in-depth knowledge and proficiency)
• Ability to read, comprehend, interpret and apply governmental and
organizational grant regulations
• Ability to explain policies, procedures, rules, and regulations in a clear
manner
• Knowledge of effective grant writing and research processes (Grant Officer
3 must have advanced knowledge and abilities to apply)
• Knowledge and ability designing, writing and editing complex documents
and reports including standard operating procedures
• Ability to write competitive grant proposals that lead to awards
• Knowledge in state and federal grants, budgeting, and/or appropriations
funding
• Knowledge of project management techniques (Grant Officer 3 must have
the ability to use these techniques)
• Knowledge, skills and ability to lead sponsored project teams and
individuals throughout the life cycle of the award
• Ability to manage numerous complex projects, grants, and contracts
concurrently and with accuracy, in a timely manner
• Ability to work effectively both independently and as part of a team
• Ability to manage and prioritize projects effectively to meet deadlines
• Ability to facilitate meetings and coordination of work teams
• Ability to work under pressure
• Ability to meet deadlines
• Skills in verbal communication
• Skills in interpersonal communication
• Organizational skills and detail oriented
• Ability to effectively and expediently problem solve
• Ability to learn and utilize new or evolving technology, software and
database systems, especially electronic research administration systems
• Ability to demonstrate integrity, service, mindfulness, and responsibility in
all work areas
• Ability to travel between SLCC campuses and off campus, with some
overnight travel required
• Ability to demonstrate accountability for actions and willingness to correct
performance as needed
• Ability to communicate effectively with a broad range of diverse people,
ability, culture, ethnic background, to maintain good working relationships
across the College.
• Ability to work with all groups in a diverse academic, socioeconomic,
cultural and ethnic background of community college students, faculty and
staff, including those with disabilities.

Grant Officer 2 must demonstrate an intermediate level of knowledge, skills and abilities in the above KSA’s

Grant Officer 3 must demonstrate advanced level of knowledge, skills and abilities in the above KSA’s, as well as the following:
• Ability to develop unique and successful strategies in sponsored projects administration.
• Strong self-starter able to self-direct work and make independent judgments.

Special Instructions

Please include:
1. Resume
2. Cover Letter
3. Professional Writing Sample
4. Three References

*Please attach Professional Writing Sample under Other Docs

Please indicate on your resume if your work experience is full-time, part-time or consulting.

SLCC full-time employee benefits summary is available at: http://i.slcc.edu/hr/docs/benefitssummary-
18-19.pdf

FLSA

Exempt

SLCC Information

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”).

This position may require the successful completion of a criminal background check.

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