The UCSD Department of Obstetrics, Gynecology and Reproductive Sciences is composed of 67 faculty 15 clinical fellows. The department is composed of 7 divisions: Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, Family Planning and Urogynecologic and Reconstructive Surgery. The department is currently ranked 3rd in the nation in NIH funding among ObGyn departments.

Independently perform a full range of administrative and laboratory organizational activities for Faculty, Principal Investigators, Post Doc Scholars, Visiting Scholars, Volunteers, and Students, in a busy research laboratory setting. Provide administrative support for Training Grants, Center Grants, WRHR grant, and graduate courses, handle ordering and tracking shipments. Provide support for personnel in laboratories using Oracle. Manage spreadsheet development and maintenance. Recognize and communicate problems to the group by explaining pertinent issues and identifying and recommending potential solutions. Monitor the arrival of all Visiting Graduate students, Visiting scholar, Postdoctoral Scholars and Volunteers. Assist with event planning as needed.

Independently order laboratory supplies through Oracle, monitor recharges, standing orders, and reimbursements including but not limited to travel in Concur, entertainment, membership dues. Act as Lead Oracle and Concur purchasing and travel subject matter expert managing all escalation matters and resolve issues. Schedule, coordinate, and attend meetings. Type and edit correspondence, CVs, bibliographies, academic files, hospital credentialing privileges, etc. Responsible for monitoring faculty research and clinical calendars proactively. Under direct supervision of staff research associate, the incumbent will maintain inventory and documentation of biospecimens, and assist with the biospecimen transfer. Assist Lab staff with KUALI, Uploading/downloading IRB documents, providing IRB documents, IT request, and HR requests. Assist Maternal Fetal Medicine Division and Business Office as needed.

• Demonstrated experience with purchasing practices and procedures including contacting vendors, obtaining and negotiating prices.

• Ability to operate personal computers including word processing, spreadsheets, databases, graphics, and scheduling programs. Experience with Macintosh and Windows format and environment.

• Experience in coordinating travel arrangements including preparing travel vouchers and other procedures.

• Accurate word processing skills with knowledge of proper formats of NIH grants and fellowships, correspondence, bibliographies, manuscripts, etc.

• Ability to organize and prioritize workload and meet deadlines. Skill in performing tasks with frequent interruptions.

• Ability to follow and carry out general instructions with little supervision. Ability to function independently and represent the Faculty in administrative matters and meet deadlines.

• Ability to use spreadsheets, slides, figure and table preparation, back-up, scheduling, and database programs, and equipment. Ability to learn new software programs and apply what is learned.

• Patience and perseverance to communicate and work effectively with a variety of personalities in a demanding environment.

• Knowledge of correct English language usage, punctuation, and spelling and the ability to proofread, edit and manage grammar and syntax.

• Demonstrated experience in general bookkeeping, including reconciling ledgers, ability to analyze budgets and monitor expenditures.

• Ability to maintain confidentiality involving personnel and other work related matters.

• Ability to use standard office machines: typewriter, copier, fax, printers, scanners, etc.

• Demonstrated problem solving ability.

• Knowledge of alpha filing systems.

• Ability to answer multi-line phones, take accurate messages, and use professional telephone manners.

• Demonstrated ability to organize and schedule complex calendars.

• Knowledge of State of California laboratory guidelines/requirements regarding biosafety/universal precautions.

• Knowledge of computer networking, troubleshooting, installing programs and configuring sharing setup.

• Working knowledge of scientific/medical terminology.

• Employment is subject to a criminal background check.