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Program Coordinator I
Texas A&M University in College Station, Texas
 
 
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Date Posted 12/09/2021
Category
Admin-Other Administrative Positions
Employment Type FullTime
Application Deadline Open until filled
 
 
 
 
 

Job Title

Program Coordinator I

Agency

Texas A&M University

Department

Chemistry

Proposed Minimum Salary

$3,042.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

Texas A&M University’s Department of Chemistry, is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business. To learn more, please visit our website: http://www.chem.tamu.edu/ .

What we want

We are pleased to announce this opportunity to join our team serving in our Program Coordinator I position. The Program Coordinator I is responsible for coordinating the Department of Chemistry Undergraduate Office operations. Serves as an information resource for undergraduate students and faculty regarding academic policies and procedures. Coordinates preregistration for New Student and Transfer Conferences. Plans and implements specialized activities and projects to facilitate Undergraduate Program goals, including student recruitment, undergraduate research coordination, and program assessment. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If you are looking for the next opportunity to make a meaningful impact, you have the expertise and willingness to serve, consider this job and apply.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

  • Bachelor’s degree or equivalent combination of education and experience.

  • Two years of program coordination and/or administration experience.

Required Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.

  • Verbal and written communication skills.

  • Ability to multitask and work cooperatively with others.

Preferred Knowledge, Skills, and Abilities:

  • Knowledge of Compass, Astra, and Navigate.

Responsibilities:

  • Coordination of Undergraduate Program - Assists Undergraduate Advisors with coordinating all aspects of the Department of Chemistry Undergraduate program. Provides administrative support for Department of Chemistry Undergraduate Advising Office. Updates calendars and appointments for Undergraduate Advisor and Associate Advisor. Maintains confidential undergraduate records. Serves as information resource undergraduate students and faculty regarding departmental, College, and University policies and procedures, including grade submission and changes, Q-drops, and registration. Creates and maintains database to support undergraduate programs. Prepares correspondence related to academic status to undergraduate students, faculty and the College of Science. Refers students to department and University resources. Assures the confidentially of undergraduate program documents. Provides administrative support and staffing assistance to Undergraduate Awards Committee and Undergraduate Curriculum Committee. Plans and implements the Undergraduate Awards Ceremony. Co-advises the Student Affiliate Chapter of the American Chemical Society. Serves as a liaison between departmental faculty and campus offices (particularly the University Bookstore and Disability Services). Responds to queries from within the college and other University offices regarding registration, advising, and counseling for the undergraduate program. Responds to non-routine information requests from students, faculty, staff, and the public.

  • Coordinate Course Scheduling - Assists the Associate Department Head with preparation of Undergraduate Program course request, class schedules, and faculty work load report. Proofs, edits, and submits information for class schedule, undergraduate catalog, and classroom utilization reports. In conjunction with Associate Head, maintains communication with First-Year and Organic Program coordinators and Division chairs for purposes of checking teaching assignments. Enters Faculty and Graduate Student (TA s) into COMPASS. Assists the Undergraduate Advisor in enrollment management. Uses Compass for student registration, degree audit, etc.

  • Coordinate Departmental New Student Conference Meeting and Materials - Coordinates preregistration for New Student and Transfer Conferences.

  • Coordination of Undergraduate Research - Coordinates all aspects of undergraduate research in the department, including externally funded programs. Creates research course sections as required and assists student registration. Creates and maintains database of undergraduate research participants. Sends correspondence to students and faculty regarding research requirements. Collects and files final research reports. Advertises external program. Maintains and monitors application system for external programs. Corresponds with university officials, applicants, recommenders, and admitted students regarding research program. Arranges housing, travel, and programming for external program participants. Secures TAMU admission and applicable fee waivers. Secures housing. Coordinates arrival. Coordinates activities, including meals during weekly meetings. Arrange other program-related travel. Assists with evaluation of the program.

  • Development of Undergraduate Recruiting Materials - Researches and compiles information, making evaluative judgments on appropriate data to use to provide input for development and revision of Undergraduate Advising Office communication materials (undergraduate recruiting brochure, various multi-fold brochures, and webpage information).

  • Coordination of Undergraduate Recruiting Trips - Manages prospective student recruiting for the program. Coordinates faculty recruiting trips and college recruiting fair participation.

  • Alumni Liaison - Develops and maintains database of department undergraduate alumni. Pulls information as needed for reports and grants from this database.

  • Assessment of Undergraduate Program - Compiles, analyzes and submits program data for assessment purposes and recommends program improvements. Develops and maintains electronic database of undergraduate student information and academic progress. Designs and prepares annual reports for students and faculty. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.



Job Title

Program Coordinator I

Agency

Texas A&M University

Department

Chemistry

Proposed Minimum Salary

$3,042.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

Texas A&M University’s Department of Chemistry, is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business. To learn more, please visit our website: http://www.chem.tamu.edu/ .

What we want

We are pleased to announce this opportunity to join our team serving in our Program Coordinator I position. The Program Coordinator I is responsible for coordinating the Department of Chemistry Undergraduate Office operations. Serves as an information resource for undergraduate students and faculty regarding academic policies and procedures. Coordinates preregistration for New Student and Transfer Conferences. Plans and implements specialized activities and projects to facilitate Undergraduate Program goals, including student recruitment, undergraduate research coordination, and program assessment. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If you are looking for the next opportunity to make a meaningful impact, you have the expertise and willingness to serve, consider this job and apply.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

  • Bachelor’s degree or equivalent combination of education and experience.

  • Two years of program coordination and/or administration experience.

Required Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.

  • Verbal and written communication skills.

  • Ability to multitask and work cooperatively with others.

Preferred Knowledge, Skills, and Abilities:

  • Knowledge of Compass, Astra, and Navigate.

Responsibilities:

  • Coordination of Undergraduate Program - Assists Undergraduate Advisors with coordinating all aspects of the Department of Chemistry Undergraduate program. Provides administrative support for Department of Chemistry Undergraduate Advising Office. Updates calendars and appointments for Undergraduate Advisor and Associate Advisor. Maintains confidential undergraduate records. Serves as information resource undergraduate students and faculty regarding departmental, College, and University policies and procedures, including grade submission and changes, Q-drops, and registration. Creates and maintains database to support undergraduate programs. Prepares correspondence related to academic status to undergraduate students, faculty and the College of Science. Refers students to department and University resources. Assures the confidentially of undergraduate program documents. Provides administrative support and staffing assistance to Undergraduate Awards Committee and Undergraduate Curriculum Committee. Plans and implements the Undergraduate Awards Ceremony. Co-advises the Student Affiliate Chapter of the American Chemical Society. Serves as a liaison between departmental faculty and campus offices (particularly the University Bookstore and Disability Services). Responds to queries from within the college and other University offices regarding registration, advising, and counseling for the undergraduate program. Responds to non-routine information requests from students, faculty, staff, and the public.

  • Coordinate Course Scheduling - Assists the Associate Department Head with preparation of Undergraduate Program course request, class schedules, and faculty work load report. Proofs, edits, and submits information for class schedule, undergraduate catalog, and classroom utilization reports. In conjunction with Associate Head, maintains communication with First-Year and Organic Program coordinators and Division chairs for purposes of checking teaching assignments. Enters Faculty and Graduate Student (TA s) into COMPASS. Assists the Undergraduate Advisor in enrollment management. Uses Compass for student registration, degree audit, etc.

  • Coordinate Departmental New Student Conference Meeting and Materials - Coordinates preregistration for New Student and Transfer Conferences.

  • Coordination of Undergraduate Research - Coordinates all aspects of undergraduate research in the department, including externally funded programs. Creates research course sections as required and assists student registration. Creates and maintains database of undergraduate research participants. Sends correspondence to students and faculty regarding research requirements. Collects and files final research reports. Advertises external program. Maintains and monitors application system for external programs. Corresponds with university officials, applicants, recommenders, and admitted students regarding research program. Arranges housing, travel, and programming for external program participants. Secures TAMU admission and applicable fee waivers. Secures housing. Coordinates arrival. Coordinates activities, including meals during weekly meetings. Arrange other program-related travel. Assists with evaluation of the program.

  • Development of Undergraduate Recruiting Materials - Researches and compiles information, making evaluative judgments on appropriate data to use to provide input for development and revision of Undergraduate Advising Office communication materials (undergraduate recruiting brochure, various multi-fold brochures, and webpage information).

  • Coordination of Undergraduate Recruiting Trips - Manages prospective student recruiting for the program. Coordinates faculty recruiting trips and college recruiting fair participation.

  • Alumni Liaison - Develops and maintains database of department undergraduate alumni. Pulls information as needed for reports and grants from this database.

  • Assessment of Undergraduate Program - Compiles, analyzes and submits program data for assessment purposes and recommends program improvements. Develops and maintains electronic database of undergraduate student information and academic progress. Designs and prepares annual reports for students and faculty. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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