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Project Manager
Rutgers University in New Brunswick, New Jersey
Date Posted 03/25/2022
Admin-Other Administrative Positions
Employment Type
Application Deadline Open until filled

Position Details
Position Information

Recruitment/Posting Title Project Manager
Job Category Staff & Executive - Project/Program Management/Planning
Department RBHS - Academic Affairs & Rese
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Project Manager for the RBHS Office of Academic Affairs and Research.
Reporting to the RBHS Chief of Staff for Research, the Project Manager is responsible for the planning and execution of diverse projects relating to strategy implementation, monitoring, and assessment. This position requires an advanced skill set in project management in order to balance multiple projects, including some that are complex, multi-year phased initiatives. Projects could range from acute, short-term project needs to complex multi-year, high-profile projects. The position handles highly confidential and sensitive information daily.
Among the key duties of this position are the following:
  • Is responsible for the planning and execution of diverse projects relating to clinical strategy and operations, health affairs, and health education. This position will require an advanced skill set in project management, team building, and resource management. Projects could range from acute, short-term project needs to complex multi-year, high-profile projects.
  • Formulates and communicates project objectives, budget, other resource requirements and timelines, including the development of project milestones and review points.
  • Maintains a detailed schedule of all projects, coordinates assignments and necessary follow-up and closely monitors deadlines. Attention to detail, strong leadership, and ability to consistently meet deadlines are critical.
  • Coordinates with and utilizes internal and external subject matter experts. Works closely with other members of the RBHS and broader Rutgers community for expertise and project input (for example, clinical and graduate medical education leadership, finance, HR). Supervises any project staff during the projects.
  • Creates necessary dashboards, Gantt charts, and other tools to efficiently communicate project scope and progress to broad audiences including senior leadership and internal/external constituents. Assists in the development of strategic communication plans
    to effectively communicate project vision, goals, and status updates.
  • Regularly presents to leadership and users on project status updates, results, and course changes, as necessary.
  • The position handles highly confidential and sensitive information daily.
  • Ensures that all work and documentation meet the highest standards of the department and the project.
Position Status Full Time
Hours Per Week
Daily Work Shift
Position Salary
Annual Minimum Salary
Annual Mid Range Salary
Annual Maximum Salary
Standard Hours
Union Description
Payroll Designation
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement

Rutgers University requires all new employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the employee a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment provide proof they have received a booster upon eligibility and upload proof of same. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccine approved or authorized for emergency use in the United States or a vaccine that has been listed for emergency use by the World Health Organization. Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine. Failure to provide proof of primary vaccination and booster will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility


Minimum Education and Experience
  • Bachelor’s Degree from an accredited institution in health or social sciences, business administration, information management, or a related field.
  • Five (5) years of successful progressive project management experience.
Required Knowledge, Skills, and Abilities
  • Demonstrated ability to effectuate change management in a large complex setting.
  • Proven track record and experience in the management of large and complex projects requiring the collection, review, and evaluation of business processes.
  • Must meet project deadlines.
  • Must be able to manage multiple program rollouts at the same time and to balance competing priorities.
  • Must demonstrate individual initiative to drive projects through to completion.
  • Must possess excellent oral, written, presentation, and customer service skills.
  • Must have the ability to make independent recommendations.
  • Must be able to absorb and process large quantities of disparate information and synthesize quickly.
  • Proficiency at using Microsoft’s suite of office products and project management software such as Microsoft Project or Smartsheet.
  • Must be adept with PowerPoint presentations and Excel.
Preferred Qualifications
  • Advanced degree.
  • Past work experience in an academic environment, medical school, or a highly complex organization such as an academic medical center/teaching hospital.
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS: Standing, sitting, walking, and hearing. No special vision requirements. Lifting up to 25 lbs.
WORK ENVIRONMENT: Office environment. Moderate noise
Special Conditions
The position would be in both the RBHS Newark and New Brunswick campuses.

Posting Details

Posting Number 22ST0878
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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