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Secretary II
Rutgers University in New Brunswick, New Jersey
 
 
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Date Posted 04/05/2022
Category
Admin-Secretary and Administrative Assistants
Employment Type
Application Deadline Open until filled
 
 
 
 
 

Position Details
Position Information


Recruitment/Posting Title Secretary II
Job Category Staff & Executive - Administrative & Support - General
Department UBHC-Early Intervention Support Svc
Overview
Rutgers, University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey.
Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary Rutgers, the State University of New Jersey is seeking a Secretary II for the Early Intervention Support Services (EISS) & Acute Psychiatric Services (APS) at Rutgers University Behavioral Health Care.
The Secretary II provides confidential administrative and secretarial services for University Behavioral Health Care (UBHC).
Among the key duties of this position are the following:
  • Completes a variety of internal paperwork for the department including travel and mileage reimbursement forms, general stores requests, check requests, and clinical data/reports.
  • Compiles pertinent data and maintains accurate documentation as noted in records retained on unit.
  • Performs typing assignments from rough drafts ensuring proper format, correct grammatical usage and proofreading accuracy.
  • Completes payroll timesheets on biweekly basis and submits them to payroll with required timeframe.
  • Maintains office supplies and equipment necessary for efficient functioning of program.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Nonexempt
Grade 1850
Position Salary
Annual Minimum Salary 23.840
Annual Mid Range Salary 24.340
Annual Maximum Salary 25.070
Standard Hours 35.00
Union Description Teamsters, Local 97
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.  Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility .  Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC).  Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine .  Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility PERS

Qualifications


Minimum Education and Experience
  • Graduation form an accredited program in secretarial studies plus three (3) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program.
  • College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Experience with Microsoft Office package (Word, Excel, and Access).
Preferred Qualifications
  • Knowledge of PeopleSoft and procurement policies and procedures.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details


Posting Number 22ST1152
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Infection Control and Safety


This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.



Affirmative Action/Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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