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Fellowship & Education Administrator
University of California, San Francisco in San Francisco, California
Date Posted 04/06/2022
Admin-Adult And Continuing Education Programs
Employment Type
Application Deadline Open until filled


Full Time


Job Summary

The Fellowship Administrator manages the Advanced Hepatology, IBD, and Advanced Endoscopy fellowship programs, including coordination of the application process, interviewing schedule, and daily activities required to support the fellowship programs and maintain the accreditations. The incumbent is critical in managing the program participants' needs, programmatic reporting needs, contacts within the Department of Medicine, campus departments, and other University departments.  Working with a high degree of independence and superior communications skills, the Fellowship Administrator successfully meeting these objectives is critical to the success of the Department’s education mission.  These responsibilities include strategic planning and development; compliance and accreditation; and oversight of the application, orientation, and reporting processes. The primary responsibilities will be to manage the Advanced Hepatology Training Program (3 fellows) & related education. Incumbent will also be responsible for LTU moonlighting, GI Grand Rounds, IBD Fellowship (1 fellow), Advanced Endoscopy Fellowship (1 fellow), and cross-training as back up for the GI Fellowship Program & education. The incumbent will work directly with the Program Director(s).      

Department Description

Research in gastrointestinal and liver diseases is active in the UCSF Division of Gastroenterology (GI). The division has a longstanding reputation for excellence in hepatology research and has a growing investigative program in luminal gastroenterology. Faculty in the Division of Gastroenterology contribute to discovery in several areas, ranging from the identification of basic mechanisms of GI disease, to the improvement of outcomes following liver transplantation, to the optimization of GI care in resource-poor settings. The division also provides comprehensive training in GI research through its postdoctoral programs.

The Division of Gastroenterology is a large subspecialty division in the Department of Medicine. Divisional activities include patient care, teaching, and research at the UCSF Parnassus Medical Center as well as the Mt. Zion, Mission Bay, Zuckerberg San Francisco General, and Veterans Administration Medical Center affiliated campus sites. The GI Division at the Parnassus campus has a total of 125 personnel, including 33 full time faculty, 26 fellows, 9 administrative support staff, and 53 research personnel, 4 volunteer clinical professors, teaching includes two ACGME accredited fellowship programs as well as two Non-ACGME fellowship training programs, including Gastroenterology (21) and Advanced Liver Transplantation (3) as well as Advanced Endoscopy (1) and IBD (1).

Required Qualifications

  • Bachelor's degree in related area and / or equivalent experience / training
  • At least 2 years of relevant experience
  • Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.
  • Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems.
  • Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.
  • Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem-solving skills to assist learners and resolve issues.
  • Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.
  • Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.

Preferred Qualifications

  • Master's degree in related area preferred

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title


Job Category

Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)


Parnassus Heights (SF)

Additional Shift Details

M-F 8:30-5

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